EVENT TIMELINE:

TO SAVE the DATE:

1. Minimum Deposit = $500

2. Invoice Emailed with all financial details including:

OPTION 1: MONTHLY NO INTEREST PAYMENTS

-Monthly Payment Amount = balance / # of months until event and are due on the 15th of each month

-Choose Method of Payment – Cash, Check, Cashapp, Venmo, Zelle – NO fee or Credit/Debit Card or Paypal – 3.5% fee

OPTION 2: BALANCE PAID IN FULL UPFRONT 10% DISCOUNT

-Choose Method of Payment – Cash, Check, Cashapp, Venmo, Zelle – NO fee or Credit/Debit Card or Paypal – 3.5% fee

3. Signed Contract (DocuSign) – 7 Days to Expire or voided

-Venue Rules

– Signed acknowledgement to terms of payment listed above

3 MONTHS PRIOR TO EVENT:

1. Submit Google Form.  “Venue Required Client Information”
Will be emailed to you by the venue

2. Contracts must be signed by the following vendors if applicable:

Caterer
Photographer / Videographer
DJ  

2 WEEKS PRIOR TO EVENT:

1. Submit Completed Version of Google Form “Venue Required Client Information”

2. Venue will contact you to schedule Final Walk Thru (typically the Sunday afternoon prior to your event pending conflicts with other scheduled events)
 
FINAL WALK THRU 5-7 DAYS PRIOR TO EVENT:

1. Balance in Full COMPLETED

2. REFUNDABLE Damage Deposit of $200

CANCELLATIONS/RESCHEDULING/FAILURE TO MAKE PAYMENTS:

HISTORIC ANN’S 1893 WEDDING & EVENT VENUE CANCELLATIONS/FAILURE TO MAKE PAYMENTS:

• Cancellations made by the client any time between booking and the event dates are non-refundable.
• If the client is late on payments and does not communicate with the venue to make alternate agreed upon arrangements, any payments made are non-refundable and client dates will be released.
• If Historic Ann’s 1893 is unable to fulfill the obligation agreed upon in our signed contract, all deposits/payments will be refunded to the client.

HISTORIC ANN’S 1893 WEDDING & EVENT VENUE REQUESTS TO CHANGE DATES/REBOOKING POLICY:

• Less than 6 Months Notice
  • Requests to change date(s) made less than 6 months prior to event is not permitted and as such, any deposit AND payments made will be forfeited.
• More than 6 Months Notice
  • Requests to change dates made with more than 6 months notice will be honored (pending availability), with all credit applied toward the new dates minus a 20% rebooking charge of the total rental agreement, as long as 50% minimum of the total balance has been paid at the time of the rebooking request. If less than 50% of the total balance has been paid at the time of the request, any credit on the total balance is non-transferable and non-refundable.
  • This policy applies to any overnight stays for suites booked inside the venue as well.

ULTIMATE PACKAGES ONLY:

ROSIE’S RETREAT AND GLORIA’S ON EXCHANGE LODGING CANCELLATION POLICY:

• Cancellations are non-refundable.
• If Historic Ann’s 1893 is unable to fulfill the obligation agreed upon in our signed contract, all deposits/payments will be refunded to the client.

ROSIE’S RETREAT AND GLORIA’S ON EXCHANGE LODGING REQUESTS TO CHANGE DATES POLICY:

• Less than 6 Months Notice
  • Requests to change date(s) less than 6 months prior to event is not permitted and as such, any deposit or payments made will be forfeited.
• More than 6 Months Notice
  • Requests to change dates made with more than 6 months notice will be honored (pending availability), with all credit applied toward the new dates minus a 20% rebooking charge of the total rental agreement, as long as 50% minimum of the total balance has been paid at the time of the rebooking request. If less than 50% of the total balance has been paid at the time of the request, any credit on the total balance is non-transferable and non-refundable.

.

1. 50% Down to Save the Date
2. Invoice will be emailed with all details in writing
3. Contract may or may not be required depending on size of event
4. Any vendors must be pre-approved by the venue no less than 1 month prior to the event
5. Balance due prior to start of event

CANCELLATIONS/REFUNDS:

The deposit is nonrefundable.

Payment for balance in full is expected for cancellations made less than 30 days prior to the event.

We include more in our prices than any other venue you will find. Walk in and your event is ready to go at an agreed upon setup. No additional fees!!! Just bring the food, drink, and the people and we do the rest! We also tear down everything when the event concludes. All we ask is that you take out the trash and anything you brought in with you. No stress and no hassle.

Click here to see our Venue Layout Chart for ease of planning. 

Included in the price:
Tables
Chairs
Tablecloths
Setup/Teardown of all above
Speakers/Microphone
Player Piano
Any serving items and decorations we have at the venue are yours if you need them (we do ask that you wash, dry, and put back any of these items where you found them)

Part I – Ceremony
Most get married in Pam’s Meadow and then have the guests pick up a welcome cocktail in the bar area of the pergola as they walk from Pam’s Meadow to the inside of the venue for food/drink (all of which is already setup by our staff prior to the client’s check in time.) Some will invariably want to be outside and/or away from the crowd and will also eat/drink using the cocktail tables that are typically utilized in the covered space directly behind the venue.

Rain is always a concern of course, but we have yet to cancel a wedding due to weather. We have 125 beautiful clear matching umbrellas that may be used and/or we normally look at the hour by hour forecast and at most, adjust the start time by a few minutes. We have numerous shop towels that can be used for quickly drying off the benches as well. In the event that your event is 75 or less people, we can also move the ceremony inside if preferred as long as we know earlier in the week before all is set up.

Part 2 – Reception/Send off
A small team organized by the client may then transition the benches in Pam’s Meadow from audience seating to seating in the round for dancing/special toasts/send off. Keep in mind, it is REQUIRED to have Rosie’s Retreat booked for receptions at Pam’s Meadow due to the proximity of that house.

Part 3 – After Party
The space behind the venue is the frequent after party space since it’s fun and looks super festive at night, but it’s also closer to the bathrooms and food/drink. Usually folks start cleaning up late on Saturday evening, but there is also still time for some fun or both by using this as a late night reception area. 

This does NOT have to be your setup. We’ve had clients rent a large tent for a reception in the lot behind the ceremony space. We’ve had folks who wanted to get married in the area right behind the venue. We’ve had groups that wanted to do all the dancing in the larger rooms inside. It really depends on your guest count and your vision, but what we have above is the most popular. We will do all we can to accommodate your vision.

FYI: For any events that need tables/chairs to be used anywhere other than inside the venue, the setup and return of those is on the client. We do not have enough staff to accommodate setup and teardown in outdoor areas. Tables/chairs will also be checked for damages that may have been incurred during the moving process. 

We can accommodate up to 125 guests.

125 MAX seated at Pam’s Meadow outdoor ceremony and reception space.

90 – 100 MAX formal indoor seating for indoor reception inside the venue.

75 MAX audience style seating for small indoor ceremony.

Click here to see the Indoor Seating Schematics for ease of planning with full seating charts and max capacity information per room.

For table sizes, measurements for outdoor ceremony/reception space, and much more, click on the 5th and 6th items on the RESOURCES page.

Tables, Chairs, & Tablecloths

Centerpieces (if needed) 

Player Piano and Music Speakers (both indoor and outdoor)

Microphone/Mic Stand for Outdoor Ceremonies

Lots of Seasonal Decorations and Props such as easels, etc.., 

Much More!!!

*1 – White Arbor w/2 Pillars (Indoor Use Only) with green/purple/white floral decor/lights (optional) – no charge unless staff are needed to move and assemble.

8 – 32” cocktail/bar height tables with black spandex table cloths (both indoor and outdoor)

23 – 32” wide x 29″ tall square tables (seats 2-4) with white table cloths 

5 – 60” wide x 29″ tall round tables (seats 6-9) with white table cloths

1 – Large Oval Oak Table 7′ long x 3’7″ wide (seats 8) with white table cloth

75 Folding Chairs 

8 Formal Chairs 

4 Person Bench 

2 Victorian Sofas

2 Handmade Sofa Beds (queens) 

1 Chaise Lounge

1 Large Sectional 

1 Futon (full)

2 Salon Chairs 

6 Bar Stools

24 Benches (seat 5-6 people)

Square Concrete Slab
28′ wide x 50′ tall

Curved Concrete Path from Street
6′ wide x 57′ long

Tin Wedding Backdrop
12′ wide x 8′ tall and platform is 12′ deep x 16′ wide

Lot Directly Behind Ceremony Space 
80′ long x 50′ wide

125 Umbrellas 

1 Custom Wooden Wedding Arbor 

Electric Access

Speaker/Cable/Microphone/Stand 

Many Smaller Décor Items 

Many Seasonal Faux Plants/Flower Décor 

115 Small Glass Votive Candle Holders 

17 Medium Glass Floating Flower Holders  

14 Large Centerpieces with Succulents 

Several Tall/Large Vases

Several Easels of varying sizes 

Many Serving Dishes and Platters 

Washer/Dryer 

Dishwasher

2 Jiffy Steamer 2000 Series

1 Bridal Floor 

1 Groom’s Floor 

4 Refrigerators

1 Outdoor in Reception Area

1 Freezer-less/Large Capacity in Catering Kitchen 

1 Mini Fridge Bridal Floor

1 Full Fridge/Freezer Groom’s Floor 

4 Gas Fireplaces, 1 Electric Fireplace

2 Main Floor 

2 Bridal Floor 

1 Groom’s Floor

Avantco Full Size Heated Holding Cabinet with Clear Door – 120V

Advance Three Compartment Stainless Steel Commercial Sink with Two Drainboards

Frigidaire 32 Inch Stainless Freezer-less Refrigerator 8.6 cu. ft. Capacity

2 Double Tiered Stainless Steel Prep/Serving Tables

1 Single Tiered Stainless Steel Prep/Serving Table

Commercial IceMaker -150 lb.

Large Microwave

INVENTORY OF GLASSES and PLATES (#s may differ slightly from below)
12 wine glasses
52 shot glasses
30 short glasses
26 martini glasses
11 medium champagne stems
12 tall champagne stems
30 short glasses
30 punch glasses (one type)
11 punch glasses (second type)
7 beer glasses
12 glass coffee mugs with handles
33 juice glasses
22 white plates

BEVERAGE DISPENSERS:
1 punch bowl
1 coffee dispenser
1 large beverage dispenser

WE DO NOT PROVIDE ANY FORKS, SPOONS, or KNIVES for EVENTS

PLEASE READ BEFORE USING OUR VENUE KITCHEN ITEMS:
There are dedicated plates, glasses, and silverware on all three floors of the venue that are appropriate to the number of people those spaces hold. As such,  we ask that those not be taken from one floor to another. The majority of our glassware is located in the catering kitchen. You are welcome to use anything we have as long as you WASH ALL ITEMS USED and PUT BACK WHERE YOU FOUND THEM. If you BREAK an item, please tell us. We count dishes after every event so that the labels with the amounts stay accurate, but telling us upfront is much appreciated. 

Large bar

2 person bench

Long Seating Wall

All Weather Enclosure in Rear Outdoor Reception Area

*2 Propane Heaters – Charged per heater, per hour, deducted from deposit if used 

(RCA/iPHONE/1/8” adaptors and extension cords not provided)

Indoor:

Player Piano for Indoor Events (wedding mix available or 

make your own from 10K songs)

Additional Bluetooth Speaker for Client Playlist adjacent to player piano

Outdoor:

Music/Reception Area Bluetooth Speaker for Client Playlist

Smaller Portable NON Bluetooth Speaker, 1 Microphone, 1 Stand for Pam’s Meadow Ceremony Space.  Sufficient for Officiant Amplification and Client Playlist